Emergency Operations Plan

FORWARD

A. This plan outlines actions to be taken by local government officials and cooperating private or volunteer organizations to:

B. It is not the intent of this plan to attempt to deal with those events that happen on a daily basis, which do not cause widespread problems and are handled routinely by the city and/or county agencies. It does, however, attempt to deal with those occurrences such as tornadoes, earthquakes, hazardous materials incidents, etc., which create needs and cause suffering that the victims cannot alleviate without assistance, and that requires an extraordinary commitment of government resources.

C. The City of Rolla EOP was developed through the efforts of the City Emergency Management Director with assistance provided by the State Emergency Management Agency. During the development, various agencies, organizations, and county and city governments were interviewed to discuss their roles, responsibilities, and capabilities in an emergency. This plan is a result of their input.

D. The City of Rolla EOP is a multi-hazard, functional plan, broken into three components:

E. The Basic Plan is to be used primarily by the chief executive and public policy officials of a jurisdiction but all individuals/agencies involved in the EOP should be familiar with it. The annexes are to be used by the operational managers and the appendices are for disaster response personnel.

F. The contents of this plan must be understood by those who will implement it or it will not be effective. Thus, the City Emergency Management Director will brief the appropriate county and city officials on their roles in emergency management. The Director will also brief the newly employed officials as they assume their duties.

G. Each organization/agency with an assigned task will be responsible for the development and maintenance of their respective segments of the plan (See Part IV of the Basic Plan). They will update their portion of the plan as needed based on experience in emergencies, deficiencies identified through drills and exercises, and changes in government structure and emergency organizations.

GLOSSARY

Allocation - The process of designating where evacuees and shelterees would go for protective shelter, temporary lodging, or feeding.

ARM ‑ Aerial Radiological Monitoring: Supplements ground monitoring for detection of radiation following a nuclear attack or release from nuclear power facility. This is a state responsibility to develop this capability.

CA ‑ Capability Assessment: A formal measurement of current capabilities against standards and criteria that have been established as necessary to perform capabilities against standards and criteria that have been established as necessary to perform basic emergency management functions.

CAT ‑ Category: When related to fallout shelter spaces, indicates a range of protection factors (PF). This is used to more easily define the capability of a shelter since there will be a wide range of protection factors throughout the facility. Categories normally used are:

• CAT 0 ‑ PF 10‑19
• CAT 1 ‑ PF 20~9
• CAT 2 ‑ PF 40‑69 (Usually combined with CAT 3 extending range to PF 99)
• CAT 4 ‑ PF 100‑up

CHEMTREC: Chemical Transportation Emergency Center

CPG - Civil Preparedness Guides: Publications provided by FEMA which provide guidance in Civil Preparedness / Emergency Management programs and activities.

DAC ‑ Disaster Assistance Center: A one‑stop center for disaster victims to receive assistance from any various state and federal agencies as well as private groups.

DAP ‑ Disaster Assistance Programs: Provided by the Federal Government following a declared emergency/disaster. They are too numerous to list here; but can be found in many publications.

Disaster - For the purpose of the plan, a disaster can be described as any type situation that endangers life and property to a degree that a concentrated effort of emergency services be coordinated on a large scale to contain the situation. Examples would be tornados, floods, explosions, earthquakes, or large scale civil disobedience.

EAS - Emergency Alert System: A communication and warning system set by the federal government in order for emergency messages to be broadcast via radio and TV stations.

EOC - Emergency Operations Center: A centralized location where direction and control, information collection is evaluated and displayed, where coordination among response agencies takes place, and resources managed.

EOP - Emergency Operations Plan

EPI - Emergency Public Information

Exercise - An activity designed to promote emergency preparedness; test or evaluate emergency operations plans, procedures or facilities; train personnel in emergency response duties, and demonstrate operational capability. There are three specific types of exercises: Tabletop, Functional, and Full Scale.

FEMA - Federal Emergency Management Agency: An agency established in 1979 which consolidated emergency agencies and functions into one organization. Pulled in DCPA, FIA, FPA, FDAA, and NFA under one "umbrella."

Hazard Analysis - The process of identifying the potential hazards that could affect the jurisdiction and determine the probable impact each of these hazards could have on people and property.

Hazard Area - A specified area directly affected by a disaster, or with high probability of being affected by specific hazards or, in the case of possible nuclear attack, an area most likely to receive direct weapons effects. For nuclear attack, areas that were projected to receive 2 psi overpressure, or greater, by a simulated nuclear attack are classified as Risk Areas and are defined in FEMA TR-82.

HAZMAT - Hazardous Material

HI/CA ‑ Hazard Identificationl/Capability Assessment: A process implemented in Fiscal Year 1985 which surveys jurisdiction documenting aspects of the formal hazard analysis and capability assessment.

IEMS ‑ Integrated Emergency Management System: Refers to the program which integrates or incorporates all available resources for the full range hazards and the full range of functions related to the four phases of emergency management.

IFGP ‑ Individual Family Grant Program: A program administered by SEMA and Dept. of Social Services to provide relief assistance to disaster victims following a presidentially declared disaster. An individual or family can receive up to $5,000 as a grant.

LEPC - Local Emergency Planning Committee

MFDA - Missouri Funeral Directors Association

MULES - Missouri Uniform Law Enforcement System

NAWAS - National Warning System

NBC - Nuclear, Biological, or Chemical

NERRTC - National Emergency Response and Rescue Training Center

NRC ‑ Nuclear Regulatory Commission: A federal agency which regulates and enforces peacetime nuclear laws, materials, and power plants, etc.

NSS ‑ National Shelter Survey: A computerized printout of all shelter (fallout and congregate care) that have been identified and surveyed by federal government (FEMA and Corps of Engineers). Now many states will update this printout periodically for local government.

NWS ‑ National Weather Service: Under Commerce Department is an agency which provides to population information regarding weather phenomena, especially in area of forecasting.

PF ‑ Protection Factor: A numerical factor (ratio) of gamma radiation exposure at an unprotected location to exposure at a protected location. It is a calculated value suitable as an indicator of relative protection.

PIO - Public Information Officer

PPP ‑ Population Protection Planning - It is concerned with planning for common functions such as evacuation and warning as identified under the IEMS concept (see CPG 1‑100).

Presidential Emergency Declaration - It is issued when the President has decided that a catastrophe, in any part of the United States, requires federal emergency assistance to supplement state and local efforts to save lives and protect property, public health and safety, or to avert
or lessen the threat of a natural disaster which because of the pressure of time or because of the unique capabilities of a federal agency, assistance can be more readily provided by the federal government.

Presidential Major Disaster Declaration - Is issued when in the determination of the President, a catastrophe causes damage of sufficient severity and magnitude to warrant federal assistance under PL 93‑288 or subsequent legislation, above and beyond emergency services provided by the federal government to supplement the efforts and available resources of states, local
governments, and other relief organizations in alleviating the damage, loss, hardship, or suffering as a result of the catastrophe.

Protective Shelter - Any shelter with the capability to protect individuals, animals, or equipment from the effects of hazards such as tornadoes, blast, fire, initial radiation, and fallout. Some additional terms associated with protective shelters are:

1. Expedient Shelter: Any shelter constructed in an emergency or crisis period on a cash basis by government, individuals or single families.
2. Fallout Shelter: A habitable structure, facility, or space used to protect its occupants from radioactive fallout. Criteria include a protection factor of 20 PF or greater, a minimum of 10 square feet of floor space per person when capacity is based on minimum space requirements. In unventilated underground space, 500 cubic feet of space per person is required.
3. Upgradable Shelter: Shelter space obtained by taking actions to improve fallout protection in existing facilities and spaces; usually accomplished by adding mass overhead and to walls through use of earth and other materials to establish a protection factor of PF 40 or better.

Radiological Monitoring - The use of detection equipment to determine the levels of radiation or the presence and concentration of radioactive contamination to include the planning and data collection necessary to the task.

Radiological Protection Program - Organized effort, thru warning, detection and preventive and remedial measures to minimize the effect of nuclear radiation on people and resources. A Radiological Officer would be responsible for establishing and administering a radiological program.

RDO Radiological Defense Officer - Responsible for establishing and administering a RADEF system at the state and local levels. This person will also be referred to as RO (Radiological Officer).

RERP ‑ Radiological Emergency Response Plan

RM ‑ Radiological Monitor: A person who can operate the CD radiation detection instruments and report results of radiation levels from peacetime or attack emergency to the RDO.

RSM ‑ Radiological Svstems Maintenance: Provides radiological instrument maintenance and calibration for optimum readiness and reliability of the RADEF systems at state and local levels in support of IEMS.

SCOW ‑ State Coordinating Officer: Appointed by Governor or Director of SETA to act as Coordination person for all state agencies in disaster relief operations.

SEMA ‑ State Emergency Management Agency: Prepares and maintains state emergency operations plan, the state EOC and assists local government in developing and maintenance of their operations plans and centers. It is also responsible for radiological support, damage assessment and emergency public information.

SM ‑ Shelter Manger: A person trained in management skills in order to effectively "run" a shelter during emergency and disaster situations.

SOP ‑ Standard Operating Procedure: A ready and continuous reference to those procedures which are unique to a situation and which are used for accomplishing specialized functions.

SSO ‑ Shelter Systems Officer: A person on the local level who establishes and maintains a shelter system and provides training to SMs

Watch - Weather conditions are favorable for severe weather storms or tornadoes.

Warning - Severe weather. storms/tornadoes, has been sighted and is in the area.

WMD - Weapons of Mass Destruction

TABLE OF CONTENTS

BASIC PLAN

APPENDIX 1 – City of Rolla Emergency Management Organization by Emergency Function.....12

APPENDIX 2 - Assignment of Responsibilities.....13

• Attachment A – City of Rolla Functions & Responsibility Chart.....14
• Attachment B - Tasks Assignments by Function.....16

Addendum 1 – Emergency Management Director.....21

APPENDIX 3 - Emergency (Disaster) Classification and Control Procedures.....25

APPENDIX 4 - Procedures for Requesting State and Federal Assistance.....28

• Attachment A – Emergency Information / Assistance Agencies.....30

APPENDIX 5 – City of Rolla Hazard Analysis.....32

• Attachment A - Earthquake Response.....37
  • Addendum 1 - Projected Earthquake Intensities (Map).....38
• Attachment B - National Flood Insurance Program Information.....39
• Attachment C - Callaway Nuclear Plant Emergency Planning Zones (Map).....40

APPENDIX 6 - Emergency Government Proclamation of a State of Emergency.....41

ANNEX A - DIRECTION AND CONTROL.....A-1

• APPENDIX 1 - City of Rolla Direction and Control Diagram.....A-8
• APPENDIX 2 - EOC Staffing Roster and Call-Up List.....A-9
• APPENDIX 3 - Message Handling Guidelines.....A-10
  • Attachment A - Message Form.....A-11
  • Attachment B - Communications Log.....A-12
  • Attachment C - Significant Events Log.....A-13
• APPENDIX 4 - EOC Standard Operating Guidelines.....A-14

ANNEX B - COMMUNICATIONS AND WARNING.....B-1

• APPENDIX 1 - Communications and Warning Diagram.....B-7
• APPENDIX 2 - Communications and Warning Capabilities.....B-8
• APPENDIX 3 - Management Notification Guidelines.....B-11

ANNEX C - EMERGENCY PUBLIC INFORMATION. C-1

• APPENDIX 1 - Emergency Public Information Diagram.....C-6
• APPENDIX 2 - Format and Procedures for News Releases.....C-7
• APPENDIX 3 - Statement of Understanding for Emergency Public Information Operations.....C-8
• APPENDIX 4 - News Media Contact Points.....C-10
• APPENDIX 5 - News Release Log.....C-11
• APPENDIX 6 - Sample News Releases.....C-12

ANNEX D - DAMAGE ASSESSMENT.....D-1

• APPENDIX 1 - Damage Assessment Diagram.....D-6
• APPENDIX 2 - Disaster Assessment Summary (Form).....D-7
• APPENDIX 3 - Local Situation Report (Form).....D-10

ANNEX E - LAW ENFORCEMENT.....E-1

• APPENDIX 1 - Law Enforcement Diagram.....E-6
• APPENDIX 2 - Law Enforcement Resources.....E-7
• APPENDIX 3 - Rolla Police Department Responsibilities.....E-9
• APPENDIX 4 - Phelps County Sheriff’s Department Responsibilities.....E-18
• APPENDIX 5 - Missouri State Highway Patrol Responsibilities.....E-19
  • Attachment A - Missouri Emergency Operations Districts.....E-21
• APPENDIX 6 - Civil Disturbance SOG.....E-22
• APPENDIX 7 – Military Support to Civil Authority SOG.....E-25

ANNEX F - FIRE AND RESCUE..... F-1

• APPENDIX 1 - Fire and Rescue Diagram.....F-5
• APPENDIX 2 - Fire Department/District Resource Lists.....F-6
• APPENDIX 3 - Aircraft Down SOG.....F-7

ANNEX G - RESOURCE AND SUPPLY.....G-1

• APPENDIX 1 - Resource and Supply Diagram.....G-5
• APPENDIX 2 - Resource Lists.....G-6
• APPENDIX 3 – Resource & Supply Procurement Guidelines For Emergency Situations, City of Rolla.....G-8

ANNEX H - HAZARDOUS MATERIALS RESPONSE.....H-1

• APPENDIX 1 – Support Agencies for Hazardous Materials Incidents.....H-11

ANNEX I - PUBLIC WORKS.....I-1

• APPENDIX 1 - Public Works Diagram.....I-6
• APPENDIX 2 - Public Works Resources.....I-7
• APPENDIX 3 - SOG for Emergency Repairs.....I-10

ANNEX J - EVACUATION.....J-1

• APPENDIX 1 - Evacuation Diagram.....J-6
• APPENDIX 2 - Facilities Requiring Special Consideration If Evacuated.....J-7
• APPENDIX 3 - Staging Areas for Evacuation.....J-9
• APPENDIX 4 - Evacuation Routes in Rolla.....J-10
• APPENDIX 5 - Record of Evacuation (Form).....J-11
• APPENDIX 6 - Hazardous Materials Evacuation.....J-12
• APPENDIX 7 - Flood Evacuation.....J-14

ANNEX K - IN-PLACE PROTECTIVE SHELTER.....K-1

• APPENDIX 1 - City of Rolla In-Place Shelter Organizational Chart.....K-4
• APPENDIX 2 - All Hazard In-Place Shelter Guidance.....K-5

ANNEX L - RECEPTION AND CARE.....L-1

• APPENDIX 1 - Reception and Care Diagram.....L-5
• APPENDIX 2 - Reception and Care Resources.....L-6
• APPENDIX 3 - Reception and Care Facilities.....L-7
• APPENDIX 4 - Shelter Registration Form.....L-9

ANNEX M - HEALTH AND MEDICAL.....M-1

• APPENDIX 1 - Health and Medical Diagram.....M-7
• APPENDIX 2 - Area Health and Medical Services.....M-8
• APPENDIX 3 - Phelps County Emergency Mortuary SOG.....M-14
• APPENDIX 4 - Medication Dispensing Sites.....M-19
• APPENDIX 5 - Ambulance Districts and Mutual Aid Agreements.....M-20

ANNEX N – TERRORISM AND WEAPONS OF MASS DESTRUCTION.....N-1

• APPENDIX 1 – Potential Targets for Terrorism.....N-13
• APPENDIX 2 - Terrorism Resources.....N-14
• APPENDIX 3 - Homeland Security Advisory System.....N-16
  • Attachment A - Homeland Security/Forward Regional Response Teams.....N-19
  • Attachment B - HSRT and FRRT Team Structure.....N-20
  • Attachment C - Homeland Security Response Teams (map).....N-21
• APPENDIX 4 - Public Information Procedures for Terrorist Incidents.....N-22
  • Attachment A - Joint Information Center Functional Diagram for Terrorist Incident.....N-2